Mac email archiver how to#
Mac email archiver archive#

This is how to cut clutter from Mail without losing any important messages. Now, you can delete the Archived Mail you just imported (Right-click, Delete Mailbox) - all your archived mail remains safe in the originally exported box. Find the ones you need and copy, print or move them. In a little while, all your archived mails will reappear in Mail. Click Continue and navigate to the exported archive(s) on your Mac, select the right collection and click Choose. Whenever you need to search messages stored inside that archive, you should launch Mail and select File>Import Mailboxes, (select Apple Mail as data format). Don't worry - all your messages are already saved in your exported Archive.

Mac email archiver archive#

Now delete the Archive you created in Mail by Control-clicking the mailbox and selecting Delete Mailbox. Do check to make sure all the mbox files and subfolders you created are there. Once export is complete, you'll see an mbox file icon appear where you exported the Mailbox too. You might want to go do something more interesting for a while. Click Choose.Įxporting your mail will take time - it could take a long time. You can also do this by choosing the mailbox and using Export Mailbox in the menu.Ĭhoose where to save your archive, but remember to check Export all subfolders, if you have any, to export. Control-click on the mailbox name in the list on the left, and select Export Mailbox… from the contextual menu that appears. With all your messages in the Archive, it's time to export them. Repeat this until all your messages are tucked away there. Once you've selected the messages you wish to archive, drag-&-drop them into your new Archive mailbox. You might want to choose all the mail you received between 2011-2012, if that happens to be appropriate to you. This method isn’t foolproof, but it should help you narrow down your archived emails if you’re struggling to find them using a basic search or in the “All Mail” folder.Select the messages you wish to archive. If they’re categorized, you can view the email in your labeled folder, even if they’ve been archived. You can also add the “has:nouserlabels” to your Gmail search query to remove any emails that already have a category label. You can do this in either the Gmail app or on the Gmail website. To do this, type “-in:Sent -in:Draft -in:Inbox” in the search bar. In many cases, this should list your archived emails. RELATED: How to Use Gmail's Advanced Search Features & Create Filters Alternatively, you can use advanced Gmail search filters to search for emails that aren’t in typical folders like your inbox folder, sent folder, and drafts folder. You’ll need to know the topic, sender, or subject of your archived email to search for it manually. Unfortunately, there’s no “archive” label you can use to search for when you’re using the Gmail search bar at the top of the Gmail website or in the Gmail app.

Finding Archived Emails in Gmail Using the Search Bar This option is fine if you’ve only recently archived an email, but you might need to use the Gmail search bar to specifically locate archived emails instead. There’s an obvious downside to this, especially if you have a large number of emails-the sheer number of emails you’ll have to go through. From here, scroll down and tap the “All Mail” label. To do this in the Gmail app, tap the hamburger menu icon in the top-left corner. You can view this list by clicking the “All Mail” view label in the left Gmail menu on the Gmail website.

This will list all of your Gmail emails in one, long list, including priority emails, as well as any emails that have been categorized automatically.